If you have any queries or concerns regarding these practices, you should contact us.

1. The information we collect

The only circumstances in which we will provide any of your personal data to a third party for non commercial purposes are those contained in this Privacy Policy.

2. Registration information/contact forms

When you register with easternnorwichscouts.org, we ask for your name and email address. We usually also capture your IP address at the time you register. We also use contact forms for people interested in joining. We collect data specified in the form and store it for the purposes of waiting lists and enquiries.

3. Sharing of data

We do not store credit card details nor do we share details with any third parties.

4. Legal jurisdiction

All personal information and details held on and processed by computers situated in the United Kingdom.

5. Disclosure of data by order of a Court and Security

We reserve the right to communicate a Member’s personal information as we hold to third parties who are empowered by regulation, statute or order of a court.

We have security measures in place to protect our customer database. Access to this database is restricted internally. However, it remains each Member’s responsibility:

  • to keep their password secret
  • to protect against unauthorised access to your personal details
  • to log off from the service when not using it; and
  • to ensure against use by anyone else
  • to search and obtain only the data specifically required and allowed for relating to their role.

6. Use of cookies by Eastern Norwich Scouts

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site

The table below explains the cookies we use and why.

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.

To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout.

7. The Data Protection act

You can obtain further information about data protection laws by visiting the Information Commissioner’s website at http://ico.org.uk/for_organisations/data_protection.

8. Contacting Eastern Norwich Scouts

If you want to contact us to raise any questions about this privacy statement, or any general matters relating to easternnorwichscouts.org, you can contact us using this email address:

Please use this address if you wish to request from us a copy of the personal data we hold about you. Please note that under English law we are entitled to charge you a fee for providing this service.

9. Google Analytics

Visitors to this website who have javascript enabled are tracked using Google Analytics. Google Analytics collects the following types of information from users:

  • Type of user agent (web browser) used, software manufacture and version number.
  • Type of operating system
  • Screen colors (color processing ability of the users screen)
  • Javascript support
  • Flash version
  • Screen resolution
  • Network location and IP address
    • Can include country, city, state, region, county, or any other geographic data.
    • Hostname
    • Bandwidth (internet connection speed)
  • Time of visit
  • Pages visited
  • Time spent on each page of the website
  • Referring site statistics
    • The website (URI) the user came through in order to arrive at this website (example: clicking on a hyperlink from Yahoo.com that took the user to this website)
    • Search engine query used (example: typing in a phrase into a search engine like Google, and clicking on a link from that search engine)

This data is only used to optimise our website for our visitors.

This data DOES NOT include any personalised identification information such as:

  • Names
  • Phone numbers
  • Email addresses
  • Mailing addresses
  • Bank account numbers
  • Credit card information

10. Social Media & Photos

Social Media is an exciting way of promoting Scouting and we use this method of communication to interact with fellow Scouts, parents and the local community. Eastern Norwich District use social media to promote Scouting within the district.

The Scout Association encourages the use of social networks as a way to publicise Scouting. Our social networking is conducted within the guidelines issued by The Scout Association which can be found at www.scouts.org.uk.

Our social media channels are updated and often regulated by key people within the district. We aim to follow The Scout Associations policies.


Groups in Eastern Norwich are provided with further guidance on the implementation of this policy.

Steps to Protect our Young People
We are very careful about the information and photos we post of our activities onto the Internet.

1. NAMES: We never put a young person’s name next to a photo, without the express permission of their parents.

2. PERMISSION: All parents of Eastern Norwich Scouts should be aware that we use photos of our young people to promote and advertise Scouting and its benefits to young people and adult volunteers in Eastern Norwich. If any parent does not wish us to use photos of their son/daughter in this way they can inform their leaders and we will make every effort to not post photos of that individual. It is the responsibility of the person using the photo to make sure that all the parents have been informed of this policy and that none have asked us not to use pictures of their son/daughter.

This policy will be reviewed annually and ratified, with suitable amendments, by the District Executive, or on the appointment of a new District Commissioner.